2016 Election & Nominations

NOTICE OF ELECTION and CALL FOR NOMINATIONS [click here to download this page as a PDF]

To:    All Members of the Newfoundland Pony in good standing as of August 31, 2016

You are hereby notified of the Election of Executive Officers of the Newfoundland Pony Society for a term of office of Two Years commencing January 1, 2017. Nominations must be received by October 31, 2016, with voting to take place between November 3, 2016 and November 15, 2016 for any position where more than one eligible member is nominated. This notice is given in accordance with the Section 4 of the By-Laws of The Newfoundland Pony Society.

CALL FOR NOMINATIONS

This is also a Call for Nominations for the following positions on the Executive Council:

  • President
  • Vice-President
  • Secretary
  • Membership Secretary
  • Treasurer
  • Registrar
  • Member at Large (3 positions)

Any member in good standing may nominate or second the nomination of a person to serve on the Executive Council. A person nominated must also be a member in good standing of the Society and must consent to the nomination.

Members are reminded that in accordance with the Constitution any member seeking nomination must be a full voting member in good standing as of August 31st, 2016 and the nomination must be moved and seconded by full members in good standing as of August 31st, 2016.

Members may use the Nomination Forms attached to this Call for Nominations and forward the completed form including the signature of the Nominee by mail or scan the completed form and forward by e-mail to the Election Chair.

Alternatively, a member may use the text of the form on an email sent from the e-mail address of each of the nominator, seconder and nominee, which must be the e-mail address of the member on file with the Newfoundland Pony Society and must have the typewritten name of the sender at the end of the message.

Duly completed Nominations must be in the hands of the Election Chair by October 31st, 2016.

The Election Chair appointed by the Executive Council in accordance with the Constitution is Kandace Riteff, C.P.A, C.A. of the Accounting Firm Harris Ryan, whose address and contact information is as follows:

Kandace Riteff, CPA, CA By E-mail: kriteff@harrisryan.com
NPS Election Chair 2016 By Phone: (709) 726-8324 ext 246
c/o Harris Ryan By Fax (709) 726-4525
Chartered Professional Accountants
Suite 202, 120 Stavanger Drive
St. John’s, NL  A1A 5E8

If more than one person is duly nominated for a position, voting instructions will be sent by postal mail or e-mail to eligible voters on or before the 3rd day of November 2016 and must be returned to the address instructed and received on or before the 15th day of November 2016.

Please note that only full members may cast a ballot and that full FAMILY memberships include TWO votes per family in accordance with the voters list. If there is any doubt contact the Election Chair. Please check your membership status before voting.

Any interested and qualified members should contact the Elections Chair for guidance, information or assistance regarding nominations and voting procedures including the correct e-mail address for use in the election.

 

NOMINATION FORM

Mover of a Nomination:

 

I, ___________________________, a member of the Newfoundland Pony Society

in good standing hereby move the nomination of  _________________________ for the position of _____________________________________________

Signed:____________________________

 

Seconder of a Nomination:

I, ___________________________, a member of the Newfoundland Pony Society

in good standing hereby second the nomination of  _________________________ for the position of _____________________________

Signed: ____________________________

Consent of Nominee:

I ________________________________, a member of the Newfoundland Pony Society

in good standing hereby accept nomination for the position of __________________________

Signed:____________________________

 

Please sign and return to:

Kandace Riteff, CPA, CA                                               By E-mail:     kriteff@harrisryan.com

NPS Election Chair 2016

c/o Harris Ryan

Chartered Professional Accountants

Suite 202, 120 Stavanger Drive

St. John’s, NL  A1A 5E8

 

ELECTION RULES

The following excerpt from the Constitution and Bylaws below sets out the election rules.

4.5 Elections shall be conducted in accordance with the following election rules.

(a) Only full members in good standing as of August 31st of the election year shall be entitled to nominate or second a candidate, stand for office, or cast a ballot in the election of officers.

(b) Call for Nominations for election to the Executive Council shall be sent by electronic mail to the e-mail address, or if no electronic mail address has been provided, to the postal address, which has been provided by eligible members to the Newfoundland Pony Society Membership Secretary, on or before October 15th in an election year.

(c) A nomination for office must be forwarded by electronic or postal mail, requires a seconder who is an eligible member, and must be must accepted by the nominee. All nominations, secondings and acceptance of nominations must be received by the Election Chair on or before the 31st of October in an election year. This may be done by postal mail or separately by postal mail or electronic mail from the e-mail address of the mover, seconder or nominee that is on file with the Newfoundland Pony Society Membership Secretary.

(d) In the event only one nomination for a Council position is received the nominee will be acclaimed and there will be no election for that position. An announcement of any positions won by acclamation will be made along with the results of the voting, if any.

(e) In the event of an election for any position, voting instructions shall be sent by postal mail or e-mail to eligible voters on or before the 3rd day of November and must be returned to the address instructed and received on or before the 15th day of November in the election year.

(f) The candidate receiving a plurality of the votes cast for a position shall be declared elected provided that the number of eligible ballots cast is equal to 1/5 the number of voting members or 25 voting members, whichever is the lesser. In the case of Council Member at large positions the candidate(s) with the most votes shall be elected.

(g) No more than two members of the same immediate family (spouse or child of member) shall serve on the Council. Should two or more such members be elected the existing elected council shall ask them to decide who shall serve and the result shall prevail and the new council shall appoint a replacement for any vacancy created. In the event that no agreement is reach between immediate family members the existing council shall decide which family member shall serve and the remaining position(s) deemed vacant.

(h) Election results shall be announced by e-mail, or by postal mail to those who have not provided an e-mail address and will be posted on the Newfoundland Pony Society’s internet web page following the counting of ballots by the Election Chair.